Proposal software & free templates

Florist proposal software, and four free proposal templates.

Florist proposal software turns an enquiry into a document a couple can say yes to: the arrangements listed one by one, the visual direction, a clear total, and a way to sign it. If you need something to send tonight, the four proposal templates on this page are free — no signup, no email address, no watermark. If you want the proposal, the flower order and the event-week plan to stop living in three different apps, that is what BloomBoard is for.

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In short

What it does: Turns an enquiry into a priced, signable document: arrangements listed one by one, the visual direction, a total, terms, and a signature.
Free templates: Four on this page — a full proposal, a one-page quote, a moodboard proposal, and an itemised estimate. Print or save as PDF from your browser.
What a good one includes: Couple, date and venue; visual direction; itemised arrangements with quantities; delivery and install; substitution policy; payment schedule; terms; signature; an expiry date.
Who it isn’t for: Retail shops taking daily orders over the counter. That’s a POS job, not a proposal job — and BloomBoard is not a POS.

Free, no signup

Four florist proposal templates.

Take these and go. Each one opens as a finished document, prints clean on A4, and saves as a PDF straight from the print dialog. No account, no email address, no watermark, and nothing on the page that says BloomBoard — your client should only ever see your studio. Every couple, venue and figure inside is a placeholder, there to be replaced with yours.

Three pages · full proposal

Classic elegant proposal

Best for: A full-service wedding you have already talked through with the couple.

The long-form version: a cover page that names the couple, the date and the venue, a short note about how you work, then every arrangement listed with quantities and a price beside it. It ends the way a proposal should — a total, what happens if a flower is out of season, the terms, and two signature lines.

What’s inside

Cover page with couple, date, venue and a proposal valid-until date
A short “how we work” note and the visual direction in words
Ceremony, reception and personal flowers itemised with quantities and per-item prices
Delivery, install and strike as their own lines
Substitution policy, payment terms and a signature block

Sample wedding inside: Amelia & Tom · Ashcombe Barn

Preview & download

One page · quote

Modern minimal one-page quote

Best for: A quick quote, a small event, or a couple who only asked for a number.

One clean page. Your studio details, their details, a two-line summary of the work, the line items, the total, and a place to sign. No cover page, no story — the kind of thing you send the same evening an enquiry lands so a couple can hold the date while you build the full proposal.

What’s inside

Studio header with contact details and quote number
Client, date and venue block
Scope in two lines, then line items with quantities and prices
Total, deposit line and an accept-by date
Three short terms and one signature line

Sample wedding inside: Nina & Priya · The Old Rectory

Preview & download

Two pages · visual

Moodboard-forward visual proposal

Best for: A couple who is buying the look before they are buying the list.

Colour first. The palette sits in blocks across the top with names and reference codes, then the feeling, the textures and the flower list by season, then each moment of the day — ceremony, reception, personal flowers — with its own colour strip and a short description. Pricing lands at the end as a summary, not a spreadsheet.

What’s inside

Palette blocks with colour names and reference codes
The feeling in five words, plus texture, shape and light notes
Flower and foliage list, marked for what is in season
Ceremony, reception and personal flowers described moment by moment
Investment summary and next steps

Sample wedding inside: Clara & Josef · Thornbury Hall

Preview & download

Two pages · estimate

Itemised estimate with payment schedule

Best for: Planners, corporate clients and anyone who needs the money spelled out.

Built for the client who reads the numbers: every line with a unit price, a quantity and a line total, then labour and logistics, then tax as its own row. Underneath sits a three-stage payment schedule with dates and amounts, cancellation terms, and acceptance.

What’s inside

Estimate number, issue date and valid-until date
Line items with unit price, quantity and line total
Labour, delivery, install and strike costed separately
Tax row and grand total
Booking deposit, second payment and balance with due dates
Cancellation terms and an acceptance block

Sample wedding inside: Rosie & Ade · Little Bower Farm

Preview & download

How to use them

1. Open the one that suits the job — full proposal, quick quote, moodboard or estimate.
2. Print, or choose Save as PDF in the print dialog (Ctrl+P, or ⌘P on a Mac).
3. Swap the studio name, couple, flowers and figures for your own. Every amount in them is an example.

If you would rather not retype, copy the section order into whatever you already write proposals in. The structure is the useful part, and it is yours to keep.

The craft

What a strong florist proposal includes.

A proposal has two jobs: help a couple see the day, and make it easy to say yes to a number. Templates give you the shape. These are the parts that decide whether it lands.

The couple, the date, the venue — and a date it expires

Sounds obvious, and it is the thing most often missing. A proposal with no held-until date invites a couple to come back in eight months and expect February’s prices for October’s market. Two or three weeks is normal. Put it on the cover, next to the date you issued it.

Visual direction before the list

A couple can’t picture “12 × low footed bowls”. They can picture a palette, a shape and a feeling. Give them a few colours, three or four words about the mood, and a line about what the room looks like at six o’clock and again at ten. Do it before the numbers and the numbers read as a plan rather than a bill.

Arrangements line by line, with quantities

“Reception flowers” with one figure beside it invites a haggle over the whole thing. Twelve centrepieces at a price each, thirty-six bud vases, one eight-metre garland: same total, but now it is a list of decisions. When a couple needs to find a few hundred pounds, they can take the bud vases out instead of asking you to do all of it for less. Costing each line properly is its own job; in BloomBoard the recipe behind each line carries its cost, so the price on the proposal and the margin move together.

Delivery, install and strike, priced as their own lines

The van, the two florists on site from half seven, the ladder work, the drive back at midnight to pull mechanics out of urns. Buried in a flower price, that labour looks like nothing and gets cut first. On its own line it is visible, and a client who moves the ceremony to a second site can see exactly what that costs.

A substitution policy, in writing

Flowers are grown, not manufactured. Name the varieties as a direction, then say plainly what happens if the market lets you down: like for like, same colour, same shape, same value, no change to the total, and a phone call before anything big changes. Written down in March, it saves the conversation nobody wants in September.

A payment schedule with real dates

Booking fee to hold the date, a middle payment if the event is big, and a balance due before you have to commit money at market. Give each stage a date, not “on booking” and “nearer the time”. Say what the booking fee does and whether it comes off the total.

Terms, then somewhere to sign

Cancellation, what happens if numbers change, who owns the vessels, and when the estimate stops being valid. Then a signature line — or, better, an electronic signature so it is agreed the evening they read it rather than the week they remember to print it. A proposal that can’t be accepted isn’t finished.

For the evaluators

How proposals work in BloomBoard.

BloomBoard is proposal and production software for wedding and event florists — one path from first enquiry through proposals, recipes and flower orders, event-week production and finances. The proposal is where that path starts.

Start from a template

Proposal templates rather than a blank page. Studio plan adds the premium templates.

Moodboards in the same document

The look and the list live together, so a couple isn’t reading a PDF and a Pinterest board side by side.

Canva import

Already design in Canva? Bring it in — Canva import is live, so the design you like doesn’t have to be rebuilt.

A client web link, no login

Send a polished web link. Nobody has to make an account to read your proposal.

Electronic signature

Clients sign it online. On the Studio plan, BloomBoard can send signature reminders for you.

Version history

Every version is kept, so “which one did they say yes to?” has an answer.

PDF download

When a planner wants a file, download the PDF and send it.

And after they say yes

The arrangements you priced are already recipes. Stem counts roll up into supplier order sheets and market shopping lists, and the event moves on to timelines and run sheets — when they say yes, the event is already ready for production.

More detail on the proposal tools themselves is on the proposals feature page. For the wider picture, see wedding florist software and the florist software overview.

One honest caveat: if you run a retail shop taking daily orders over the counter, BloomBoard is not for you — you want a POS, not proposal and production software.

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Proposal questions, answered.

Are the florist proposal templates really free?

Yes. All four open in your browser, print clean on A4, and save as PDF from the print dialog. There is no signup, no email address to hand over, no watermark and no BloomBoard branding on the document your client sees. Use them with BloomBoard or with nothing at all.

What should a florist proposal include?

The couple, date and venue; a date the proposal expires; the visual direction; every arrangement listed with quantities and a price; delivery, install and strike as their own lines; a substitution policy for when the market lets you down; a payment schedule with real dates; terms; and somewhere to sign.

Can clients sign a floral proposal online?

In BloomBoard, yes. Every proposal gets a polished client web link with no login for the client, they sign electronically, and every version is kept. The Studio plan can also send signature reminders. The free templates on this page are documents, so they carry a printed signature block instead.

I already design proposals in Canva. Do I have to start again?

No. Canva import is live in BloomBoard, so a design you already like can come in rather than be rebuilt. What you gain on top is the pricing, the client link, the electronic signature and the version history sitting on the same document.

Is a proposal the same as a contract?

Not quite. A proposal sets out the work, the flowers and the price; once it is signed, it is usually what both sides rely on, which is why the terms and the signature block matter. The templates here include both, but they are a starting point, not legal advice — have your own terms checked by someone qualified where it matters.

Send the proposal tonight. Keep the templates either way.

The templates are yours, free, whether or not you ever try BloomBoard. If you’d like the proposal, the flower order and the event week to live in one place, start with one real client and one real event.

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